POLICIES AND PROCEDURESCONCERNING APPLICATION FOR AN NOVA SCOTIA RECORD 

Quick Reference: How To Nominate An Athletics Nova Scotia Provincial Record

1)      Identify the performance.

2)      Mail the nomination form to the Athletics Nova Scotia office or email This email address is being protected from spambots. You need JavaScript enabled to view it. with the following information:

a.       official copy of the result or active and current official web page with official results

b.      name of athlete(s),

c.       athlete(s)’s date of birth including year of birth (a birth certificate will also be required if it is not already on file at the ANS office),

d.      meet name and location,

e.       date of performance,

f.        performance,

g.       event,

h.       and if applicable; wind information, hurdle heights, implement weights.

i.         Nominators contact information.

3)      The nominator will be notified when the nomination is received.

4)      The record will be considered “pending” for 30 days.

5)      If the record meets all criteria the record will be ratified after 30 days and a certificate will be mailed to the record holder and notification will be sent to the nominator.

 Detailed Policies and Procedures for Athletics Nova Scotia Records 1) For purposes of records a person is considered Nova Scotian if he/she meets the following conditions at the time during which the record-establishing performance is achieved:-         Is a resident of Nova Scotia and is a Canadian Citizen, Landed Immigrant or has Refugee status.-         Is a resident outside of Canada but o       is a Canadian citizen and o       had either been a resident of Nova Scotia for a minimum of 188 days or was born in Nova Scotia and o       is eligible to compete for the Canadian National Team and o       has not last been a member of an Athletics Canada branch other than Nova Scotia.-         resides in a province outside of Nova Scotia but o       had either been a resident of Nova Scotia for a minimum of 188 days or was born in Nova Scotia, and o       has been an athletic member of Athletics Nova Scotia and o       has not last been a member of an Athletics Canada branch other than Nova Scotia and o       is eligible to compete for the Canadian National Team. 2) Athletes must be full members of Athletics Nova Scotia (Category A, Indoor or Bantam) prior to the record-setting performance. 3) A Nova Scotia Open Record represents the best performance established by anyone (Nova Scotian or non-Nova Scotian) on Nova Scotia soil. 4) An athlete’s age category is determined by his or her age as of December 31st of the year in which the competition takes place. The following exception applies: athletes in the Master’s category must reach the applicable age as of the day of the competition. 5) No performance will be accepted as a Nova Scotia record if it was achieved in contravention of IAAF/ANS rules in force at the time at which the event was conducted or if the quality of officiating or equipment was not of a suitable standard as determined by the Athletics Nova Scotia Records Committee. Applicants shall provide, when requested to do so, details concerning officials present at the competition and the condition of the facilities and equipment in use. There is no limit to the period of retroactivity with respect to the voiding of a record. Athletics Nova Scotia will recognize performances set in facilities that do not meet strict IAAF requirements if the Records Committee deems no advantage was gained. Athletics Nova Scotia accepts performances set on oversized and irregular indoor tracks. 6) The affiliation of a record holder will be shown as the team, club or school that the athlete was registered with Athletics Nova Scotia at the time the record-breaking performance was achieved.  7) Relay records shall be kept in two categories: “Club/School” and “Composite”. When the “Club/School” record is superior to the composite record only the former shall be listed. To be eligible for a club /school record in a relay event, all members of the team must have been registered with the ANS under the same club name or been enrolled as students of the same school or university. In the case of school or university teams, the performance must have been achieved before the official closing of the school year. National, branch, regional or other teams composed of athletes from more than one club or school may establish “Composite” relay records provided all runners on the team are registered members of the parent organization. 8) Hand-timed performances in events of 400m or less will not be considered for ratification. 9) Wind information, expressed in metres per second, for events of 200m or less including hurdles and the long and triple jumps must be provided with the application. (Applicable to Outdoor Records only). 10) In the field events, intermediate results within the same competition may not be claimed as records unless a superior performance is, for some reason, not acceptable as a record. 11) In the throwing events the ANS Records Committee must be satisfied that the throwing implement used to establish the record was measured for mass, etc. by technical officials at the competition. In hurdle events, the ANS Records Committee must be satisfied that the hurdles were all at the appropriate heights for the age category and were checked by a qualified official. 12) In field events, the use of a fiberglass tape for measuring the distance or height will not disqualify a performance from consideration as a Nova Scotia record. 13) A copy of the birth certificate must be filed with the ANS office in case of age class records. This can be filed after the record-setting performance. 14) Performances which are listed as “pending” on the provincial records listings will be dropped if they cannot be ratified within three years of their establishment. 15) Notwithstanding IAAF Rule 148-6b, performances from competitions in which fewer than three competitors in individual events or two teams in relay events participated will be accepted provided that the event was arranged, sanctioned and advertised at least one week before the day on which the event took place. 16) Performances achieved in mixed competitions (male-female) will not be accepted with the following exceptions: 1) field event competitions and 2) competitions with athletes of bantam age or younger. 17) Records will only be kept in events designated as record events by Athletics Nova Scotia, as listed on the web site. Truly exceptional and record level performances in non-record events may be listed in an appendix at the end of the records book / web page. 18) Performances that would otherwise have qualified as records but are not eligible due to wind or hand timing may be listed as notable performances. In hand time events, the performance must be superior to the record by at least 0.24 seconds in order to be listed.   

Pending Records

-         Records will be listed as “pending” for a minimum 30 days before being ratified.

-         During the period a record is pending, any information that may relate to the validity of performance will be considered. The burden of proof of validity rests with nominator for any pending record. Records will not be ratified if there is any reasonable doubt regarding its validity.

-         Questions regarding a record’s validity will be considered by the Records Committee.

-         If any questions regarding a record’s validity have not been satisfied at the end of the 30-day period, the “pending” status will be extended until the records committee rules on the record.

 

Rescinding Ratification

-         Records that have been ratified will only be rescinded if there is strong evidence suggesting it did not meet criteria to be considered a record. The burden of proof lies with those disputing the record.

-         Questions regarding a record’s validity will be considered by the records committee

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